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PA (Fixed Term Contract)

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  • Ref: DO1704

Cathedral Appointments is recruiting for a PA to join our Exeter based professional services client on a 3-month FTC basis. There is good potential for the role to be extended however the initial commitment is for 3 months.

PA (Fixed Term Contract) responsibilities include...

Responsibilities for the PA:
Administrative
• Manage diaries, keeping them up to date and reminding fee earners of meetings on a daily basis
• Book internal/external meetings, make travel arrangements
• Arranging photocopying, printing, scanning, sending out letters etc.
• Arranging for files to be opened and closed, supervise general filing requirements and record keeping
• Support fee earners in marketing activities including involvement in preparation of pitches and presentations
Client relationship management
• Become an active part in the care of clients and be wholly familiar with contacts/clients
• Enter, maintain and update client details and relevant information on the firm's contacts system
• Deal with basic client queries and general administration, arrange client meetings

Document production
• Check correspondence, attachments and documents etc. produced by the document production team before they are passed to the relevant fee earner, making amendments when appropriate.
• Type urgent/short/confidential correspondence and emails
• Produce and maintain Excel spreadsheets as required
Financial
• Assist fee earners in ensuring their time is recorded properly and entered onto the system on a daily basis
• Assist fee earners in the billing and credit control process
• Completing documentation for payment into and out of client account and assisting fee earners to ensure the Solicitors Accounts Rules are being complied with

PA (Fixed Term Contract) requirements include...

Essential requirements for the PA:

• Accurate typing of at least 60 wpm
• Advanced knowledge of Microsoft Word, Excel, PowerPoint
• Excellent telephone manner
• Excellent communication, organisational and team skills
• Excellent attention to detail
• Flexible and dependable, able to take the initiative
• Able to remain calm under pressure and work to tight deadlines
• Conscientious, approachable and enthusiastic
• Able to quickly build confidence, respect and trust with others
• Have a positive approach to daily tasks and have a solutions focussed working method

If you are an experienced and proven PA with excellent secretarial skills and can start work ASAP with a minimum commitment of 3 moths then we would love to hear form you.

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