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Office Manager

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  • Ref: DO-OFF-006

The Office Manager is responsible for organising all the administrative and operational activities that facilitate the smooth running of the office.

This is a varied and busy role which will enable the successful person to be involved in all aspects of the business, and a flexible and hands on attitude is essential. Very much a team player, you will demonstrate a positive attitude, and provide a professional and efficient administrative support function to the team around you. You will need to ensure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively. This role will also include managing office based staff.

Office Manager responsibilities include...

Key Responsibilities:

  • Using a range of office software, including email (Outlook), spreadsheets (Excel) and databases (SAP)
  • Reception duties (including the management of answering incoming calls and scheduling appointments)
  • Answer general emails and postal correspondence with customers and suppliers
  • Managing filing systems
  • Recording office expenditure and managing the budget
  • Organising the office layout and maintaining supplies of stationery and equipment
  • Maintaining the condition of the office and arranging for necessary repairs
  • Overseeing the recruitment of new staff, sometimes including training and induction
  • Ensuring adequate staff levels to cover for absences and peaks in workload
  • Carrying out staff appraisals, managing performance and disciplining staff
  • Delegating work to staff and managing their workload and output
  • Writing reports for senior management and delivering presentations
  • Responding to customer enquiries and complaints
  • Reviewing and updating health and safety policies and ensure they are observed
  • Arranging regular testing for electrical equipment and safety devices
  • Organises and audits the company's systems, databases, and procedures
  • Negotiates and manages office insurance contracts
  • May take care of payroll procedures and process customer orders

Office Manager requirements include...

Key Competencies and Skills:

·         Experienced in managing other team members
·         Previous office management experience
·         Reliable and adaptable
·         Excellent interpersonal skills
·         Strong organisational and communication skills
·         Proficient IT skills (preferable SAP experience)

This is a rare opportunity for an accomplished administrative and office manager to assume a high level of responsibility within a small and highly successful team. A demonstrable background in a similar role is essential, coupled with solid IT literacy, polished communication skills and a great work ethic.

If you have the skills and experience we are looking for, we would love to hear from you.

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