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Office Manager

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  • Ref: LS3394

This is a fantastic opportunity to work for a long-standing law firm based in Exeter. As Office Manager, your main purpose will be to manage and deliver high quality and cost effective office services support (reception, archives and records, IT, buildings and facilities management and health and safety) across the firm. You will also be responsible for supporting the senior management team with the operational running of the firm.

Office Manager responsibilities include...

  • Compliance
    • Maintain, review and continually keep up to date the office manual as the central guide for the standards, practices and procedures across the firm.
    • Manage and coordinate external accreditation including Lexcel and IIP including preparation for audit/coordination of onsite visits and follow up of any recommendations and actions.
    • Manage and coordinate the file audit process and identify training requirements when necessary.
  • General Office/Archives/Record Management
    • Line management of the records management and reception services.
    • Manage the client database and loyalty card scheme details.
  • IT and Facilities
    • Look after annual insurance renewals including employer’s liability, contents, buildings and PII
    • Plan and coordinate internal office moves when required
    • Managing the updating of content on the firm’s website
    • Managing the provision of IT services including IT network issues, PC’s and case management software as well as working with the IT service providers to ensure systems and software remain operational and meet the requirements of the company.
    • Oversee health and safety policies, undertake risk assessments and manage fire assessments.
  • Partnership Support
    • Organise and coordinate regular senior management team meetings including reports, agendas and minutes.
    • Action any recruitment and HR activities including new starters and leavers, job offers, inductions, terms and conditions and records.
    • Action any ad hoc salary changes, the annual salary review and bonus payments.
    • Provide back up support for payroll processing when required
    • Coordination of the annual appraisal arrangements for the firm.
    • Create and monitor an annual training plan/budget and book training courses as required.

Office Manager requirements include...

This is a varied and challenging role with a real opportunity to be involved at the heart of a busy and thriving business. Candidates who are able to display experience within a similar role, as well as legal experience, would be preferred though candidates able to show relevant experience within a different industry sector may also be considered. Candidates must be able to work autonomously and take responsibility for their own workload and work in a time critical manner to push through projects and tasks and juggle a busy and varied workload. 

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